Write better copy with a free readability check

Writing copy text that’s easy to read is, well, not easy. Especially Germans like me tend to build long nested sentences. Fortunately there are simple mechanical tools like, e.g., the Automated Readability Index. It counts the sentences, words, and letters in a text and returns an estimate on how difficult it is to read. The number it spits out correlates roughly to the US grade level. To make it easier for myself to use the ARI in any context, I have wrapped it into an...

Create a table of contents for easy access

Create Table of Contents

DEVONthink and DEVONnote users tend to collect and organize excessively. This leads, inevitably, to databases with large amounts of items. A table of contents helps you stay ahead of the ever-growing pile. Select the documents for which you want to create a table of contents, then choose Data > Create Table of Contents. The application builds a nicely arranged rich text for you with links to all the other documents.

How to beat up large law firms

Last week we’ve received this testimonial from a satisfied user that I have to share: I teach a class on electronic discovery at a major law university in Michigan, USA, and I heavily use DevonThink Pro Office. Your software is insanely good for electronic discovery and lets us beat up on large law firms. It is kind of our secret weapon! — John Di Giacomo, Revision Legal, PLLC. P.S. Make sure you don’t miss our Solutions pages. We have put together...

DEVONagent 3.9 introduces Inspectors, cleans up interface

New inspectors in DEVONagent 3.9

We have just updated all editions of DEVONagent. With version 3.9 we introduce a new Inspectors pane unifying several other panes. It gives you access to page properties, objects retrieved by scanners, and related pages. Properties include the author’s name, the page description, keywords, and more. The retrieved objects such as, e.g., links, images, videos, or RSS feeds are presented in actionable lists. The See Also Inspector shows you related pages from the archive, search runs, or retrieved from web search engines. Remove all search results...

Tuesday tip: Search again, and again…

Here’s a quick tip that is simple, but probably not so obvious. When you select Tools > Search or press Command-Shift-F in DEVONthink, it brings up the powerful Search window. Use the menu command or press the shortcut again and DEVONthink will open another search window. You can keep the results of one search while you start another, and another, … You can keep as many search windows open as you can mentally manage.

Tuesday tip: Don’t use the Inbox folder as storage

Inbox in Finder sidebar

DEVONthink Pro (Office) lets you save files directly to the database using the watched Inbox folder. This folder is deeply buried in your Library folder but added to the Finder sidebar for easy access. It also appears in Open and Save dialog windows. Don’t use this folder for e.g. saving a document from Microsoft Word and continuing to work on it. As the document is, after a short delay, moved to the database, Word will fail saving your changes afterwards. Better save the file to your Desktop first and...

DEVONthink To Go 1.5.5 with bug fixes

DEVONthink To Go on iPad

Today our update to DEVONthink To Go 1.5.5 became available in the App Store. The new version fixes e.g. crashes connected to broken databases on the Mac or to exporting data to the iTunes document folders (emergency export). For example databases without a valid UUID (universally unique identifier) could crash DEVONthink To Go. Update your copy from within the App Store app on your device or through iTunes. DEVONthink and DEVONnote 2.8.3, which we’re released last week, also fix an issue with synchronizing items moved into...

Tuesday Tip: Archiving email — try an .mbox file

Email Mailbox

When importing email, Apple Mail is going to provide the best performance as it supports native plugins. Other email applications require the use of Applescript to interact with DEVONthink and we can’t guarantee the performance, especially with large mailboxes. But if your email client supports an export to the UNIX .mbox format you can drag the exported .mbox file to the DEVONthink Pro Office dock icon to scan it for messages. Secret tip: After Apple Mail, Microsoft Outlook is one of...

DEVONthink and DEVONnote 2.8.3

Classify & See Also

Today we have posted DEVONthink and DEVONnote 2.8.3 to our website and to the App Store. The improved classification algorithm in version 2.8.3 improves the accuracy of all AI-based functionality: See also, classify, concordance, automatic grouping, and summarizing. Working with documents can hardly be easier. DEVONthink 2.8.3 now allows you to select and copy text from Quick-Look-based views. This includes e.g. Microsoft Office or OpenOffice documents. OpenOffice documents also open no longer internally but in their default application when you’re double-clicking them. The update adds...

Devonian Times times two

Devonian fish in a pod

As you might know our company name comes from the Devonian Period. And so calling our blog Devonian Times was obvious. Just recently a reader pointed us to just another Devonian Times. It collects all kind of information about the Devonian Period. While unfortunately it wasn’t updated since 2006 but you might still find it an interesting read far away from all the technology we’re usually writing about here.