“I am a squirrel”

Organizing Creativity

Power knowledge worker Daniel Wessel calls himself “a squirrel”. He uses DEVONthink Pro Office to collect and organize everything from web pages to analog post cards. On his excellent web site Organizing Creativity Dan talks also about how he uses our flagship application: Why not simply use an OS X folder structure for everything? Among others, DEVONthink allows better (hierarchical) tagging, I have environments (databases) which limit the search automatically, I like the ‘Three Panes’ preview view, the ability to easily create replicates, including...

We moved to a new web server

In the recent months our web site and all connected services, e.g. the forum and this blog, became more and more sluggish. Our server was simply too slow to handle the increasing load. So yesterday we moved to a new and faster server. Please let us know if you notice anything that we might have broken when we migrated to the new machine.

Tuesday tip: Manually update a table of contents

Manually update TOC

Recently we have posted a tip about how to quickly create a table of contents. However, sometimes it’s necessary to update a table of contents manually. In the Table of Contents file, press Return after the last item in the list and a new item will be created. Then holding the ⌘ (Command) and ⌥ (Option) keys drag a document or group to that new line to insert a link to the dropped item. To allow seeing the table of contents as well as other...

Researcher uses Zotero and DEVONthink together

Herbert C. Hallas

DEVONthink Pro user Herbert C. Hallas also uses Zotero for historical research. Zotero is a marvelous tool to use for capturing, managing and citing sources but once the notes and sources are in a Zotero library collection, moving them around inside it is a very clunky process. It can be done, but not easily. In order to organize my notes with ease and print the information out, I move copies of the notes from Zotero into DEVONthink Pro and do my...

Save yourself lots of clicks with DEVONthink and DEVONnote 2.8.4

Indexing documents with DEVONthink Pro

DEVONthink and DEVONnote 2.8.4 are available. They let you move new documents into your databases more quickly. Save yourself a lot of now superfluous clicks by dragging files or folders to the application with the ⌘ Command modifier key pressed. It imports them and trashes their originals in one go. The new release also enhances smart groups, supports new file types, and heavily improves querying databases via AppleScript. The applications now retain tags when splitting documents and inform more in detail about the progress of lengthy tasks....

Get productivity tips & tools on Apfeloffice.de (in German)

Kathrin Suedmeyer

The new German webzine Apfeloffice is focus on how to make using a Mac in the office more productive. Their latest mini series of four articles, Selbstorganisation: Methoden & Lösungen im digitalen Alltag, talks about how to get organized in a digital world — and mentions, of course, also DEVONthink Pro Office. Für den Mac gibt es nichts vergleichbares; DEVONthink setzt bei der Selbst-Organisation konsequent auf den Ordnungs-Effekt und hilft beim Suchen, Finden und Sortieren in der Recherche oder Vorbereitungs-Phase von Projekten. If...

Write better copy with a free readability check

Writing copy text that’s easy to read is, well, not easy. Especially Germans like me tend to build long nested sentences. Fortunately there are simple mechanical tools like, e.g., the Automated Readability Index. It counts the sentences, words, and letters in a text and returns an estimate on how difficult it is to read. The number it spits out correlates roughly to the US grade level. To make it easier for myself to use the ARI in any context, I have wrapped it into an...

Tuesday tip: Create a table of contents for easy access

Create Table of Contents

DEVONthink and DEVONnote users tend to collect and organize excessively. This leads, inevitably, to databases with large amounts of items. A table of contents helps you stay ahead of the ever-growing pile. Select the documents for which you want to create a table of contents, then choose Data > Create Table of Contents. The application builds a nicely arranged rich text for you with links to all the other documents.

How to beat up large law firms

Last week we’ve received this testimonial from a satisfied user that I have to share: I teach a class on electronic discovery at a major law university in Michigan, USA, and I heavily use DevonThink Pro Office. Your software is insanely good for electronic discovery and lets us beat up on large law firms. It is kind of our secret weapon! — John Di Giacomo, Revision Legal, PLLC. P.S. Make sure you don’t miss our Solutions pages. We have put together...

DEVONagent 3.9 introduces Inspectors, cleans up interface

New inspectors in DEVONagent 3.9

We have just updated all editions of DEVONagent. With version 3.9 we introduce a new Inspectors pane unifying several other panes. It gives you access to page properties, objects retrieved by scanners, and related pages. Properties include the author’s name, the page description, keywords, and more. The retrieved objects such as, e.g., links, images, videos, or RSS feeds are presented in actionable lists. The See Also Inspector shows you related pages from the archive, search runs, or retrieved from web search engines. Remove all search results...