Tuesday Tip: Editing options in DEVONthink

Open Externally button

In DEVONthink, if a type of file can be edited in DEVONthink, it will open in a DEVONthink document window when the file is double-clicked. This makes it easy to isolate a document for editing while allowing you to keep your place in the other window. It also allows you to keep working directly in DEVONthink without having to jump back and forth between applications. If a type of file can’t be edited in DEVONthink, double-clicking will open the file...

DEVONthink To Go 2.1.1 with important bug fix

DEVONthink To Go 2.1 error message

DEVONthink To Go 2.1.1 just passed Apple’s review with important bug fixes. — For the new document provider extension feature to work, DEVONthink To Go 2.1 had to move the the database files to a new location shared between application and its extensions. On some devices this failed and resulted in an error message and an apparently empty database. Version 2.1.1 fixes this issue and makes the database accessible again. We apologize for the inconveniences. In addition, DEVONthink 2.1.1 blocks the user interface less...

DEVONthink To Go 2.1: Bye-bye, “Open In…” roundtrip

DEVONthink To Go 2.1 document provider in Numbers

If you’re serious about document management on iOS then you’ll not want to miss today’s release of DEVONthink To Go 2.1. It lets you open, edit, and save documents stored in your databases from other apps. Apple Pages, Numbers, and Keynote, and many more support the document provider mechanism right away. Others do, too, through the iCloud Drive picker. Bye-bye, “Open In…” roundtrip! Other new features like printing, 1Password support, and an enhanced Clip to DEVONthink share extension let you do more productive work...

DEVONthink 2.9.9 imports notes from Apple Notes

DEVONthink importing notes from Apple Note

If you’re an Apple Notes user but would like to move completely to DEVONthink and DEVONthink To Go now, this update is for you. DEVONthink 2.9.9 adds an option for importing notes and attachments from Apple Notes. It honors the folder structure in Apple Notes and uses formatted notes to preserve formatting in a future-proof format. But that’s, of course, not all. We’ve rewritten the fullscreen text editing and made importing UNIX email mailboxes with DEVONthink Pro Office easier. Version...

Tuesday Tip: Adjust your PDFs

Recently, we had a customer expressing a desire to have black-and-white PDFs. Our head developer, Christian Grunenberg, suggested running a Quartz filter on them. When you export out of Apple’s Preview, you have the option of applying a Quartz filter to adjust the output. (A Quartz filter is a macOS filter for processing PDFs. You can see and try your hand at them in the Filters section of /Applications/Utilities/ColorSync Utility.) But you can also run Quartz filters on PDFs right inside...

Mailplane 3.6.9 adds support for DEVONthink Pro

Mailplane icon

Mailplane is a probably the best way to use Gmail on a Mac. Version 3.6.9 adds native support for DEVONthink Pro and Pro Office: Open a message in Mailplane and choose Edit > Save to DEVONthink to save the message as webarchive to DEVONthink. The document includes a link back to the original message in Gmail. You can also send downloaded attachments to your DEVONthink inbox. Click the app icon to have a look at Mailplane and check their release...

Tuesday Tip: Batch print email messages to PDF

DEVONthink Pro Office stores email messages in their original formats. If you want to keep your messages in an easier to handle file format one option is to ‘print’ them to PDF and keep the PDF instead. Converting hundreds or even thousands of messages manually is a painful process, however. But, as long as Apple hasn’t killed Mac automation, there’s a solution for this: First enable the alternate email view (see Preferences > Email) or convert the messages to rich...

Stuart Ingram on Mac Power Users (and more)

Mac Power Users Podcast

David Sparks and Katie Floyd invited Stuart Ingram to their popular Mac Power Users podcast and discuss his approach to DEVONthink. You know Stuart from his excellent series A User’s Journey into DEVONthink here in this blog. Stuart adresses David’s concerns about ‘everything buckets’ and lays out how he uses DEVONthink Pro Office and why. It’s just 80 minutes and you won’t want to miss it. Click here to listen to Mac Power Users episode 356 yourself. In addition here...

Tuesday Tip: A fresh new Global Inbox

The Global Inbox is a built-in database, provided so you can start working (or playing!) in DEVONthink the moment you launch it. For DEVONthink Pro and Pro Office, it is ideally used as a temporary storage location — a place for transient or unfiled data. It’s a great place to capture miscellanous data when you’re rabbit-trailing around the web too. But, with all such “temporary locations”, the temporary state becomes “permanent” as we forget to go through and file the...

Tuesday Tip: Use text expansion

If you find yourself typing the same things over and over again, there is a way to give your fingers a break. Text expansion is a method of assigning abbreviations for things like often used phrases. For example, you may create an abbreviation like em1, which could fill in your email when typed. Or you may have boilerplate text for a business, like thank yous. You could use the abbreviation tfyo that could expand to “Thanks for your order!” There are some...