Tuesday tip: Being on time

Data detectors at workNew assignments bring also the dreaded due dates. Use DEVONthink and the Mac’s built-in calendar application to stay organized.

Select a document in DEVONthink Pro or Pro Office and choose Scripts > Reminders > Add as Event to Calendar. You’ll be given a choice of calendars to use as well as a relative date (tomorrow, next week, etc.) to set as the due date. This creates a new event in Calendar with a link directly to the document in your database.

Or you may want to create a timeline of your own. Imagine you type the following into a document in DEVONthink:

  • Read War and Peace – Sept. 10
  • Go dancing – Next Thursday
  • Graduation – May 30, 2017

If you have turned on data detectors in Preferences > Editing, hovering over the date brings up a small dotted line and a dropdown arrow. Click it and choose Quick Look Event. This opens a popup to create a calendar entry. It won’t include your reason for the entry but since you’re looking at it, you can fill it in quickly.

Notes: If it doesn’t show the dotted line, select the date, right-click, and it should show up in the top of the context menu. Also, if you have been provided a Word file (.doc) as a syllabus, you can select it in DEVONthink, choose View > Text Alternative, and now the data detectors should work the same way.

5 Responses to “Tuesday tip: Being on time”

  1. MDomino says:

    Hm, this does not work for me at all. I’m not seeing any dotted line. Is this possibly related to my OS version ) (10.8.5)?

  2. jneumann says:

    No. Data detectors were available in 10.8.x . If it doesn’t show the dotted line, select the date, right-click, and it should show up in the top of the context menu.

  3. Graham Hind says:

    Not working for me very well in Sierra. If I write a full date and time I sometimes get the dotted line. Write ‘on Tuesday’ and nothing works (not even the right click), although ‘next Tuesday’ works (right click only, no dotted line). Note that ‘on Tuesday’ works in Apple apps and also in Airmail, for example. The only conclusion is that Devonthink has a poor implementation of data detection.

  4. jneumann says:

    Sorry, but this is incorrect. We use the same text engine as TextEdit, as provided by Apple.

  5. Graham says:

    Oh, Ok, that explains it – it is Apple’s problem this aspect of DEVONthink does not work! Tim Cook will be pleased.

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