Archive for November, 2016

Tuesday Tip: Use plain text instead of proprietary formats

Applications like Apple Pages, the venerable Microsoft Word, and similar word processing applications may be full of features, but they are also locking your data up in formats that can only be read by those apps, or have to suffer some conversion to be usable. These apps usually sport features that only work with them. Their formats are proprietary, adding a burden on other developers to try and support them. And when it comes to raw data, say a mailing...

Black Friday and Cyber Monday at DEVONtechnologies

Black Friday Hot Sale

Along with the holiday feasting, another tradition is Black Friday shopping. Getting up at 3 a.m. to go stand in line outside your favorite retailer, rushing en masse into the store the moment it opens, being tackled by someone’s grandma as you try to get the most popular gifts of the season. We’ve made it easy for you to get a shiny new copy of DEVONthink, DEVONnote, DEVONagent, or DEVONsphere, all without having to get out of bed or brave...

A user’s journey into DEVONthink: On the go

Stuart Ingram

I wanted to make this post very much an ‘examples of use’ text rather than just listing the features in the app or talking about the sync — again there is a comprehensive manual and many associated articles that do that. I also wanted to preface it with the fact that for me, the main usage for the app is capturing information whilst away from my Mac, and recalling pieces of information that just won’t wait. As I stated before...

New tutorial: Syncing via Dropbox and WebDAV

Sync via Sync Store title picture

If you want to synchronize your DEVONthink databases flexibly and securely via an internet-based service such as Dropbox, Box, CloudMe, or just any WebDAV server, we’ve just added a new tutorial for you. The tutorial explains step-by-step what ‘sync stores’ are and how to set up your sync locations on your Macs and iOS devices. And if you’re prefer to sync directly via the local network, we already published a tutorial a few weeks ago. Click here to browse all tutorials.

Tuesday Tip: DEVONthink’s synchronization and network security

When it comes to network safety, many corporations and individuals turn to firewalls and network monitoring applications to control what’s happening. This can keep intrusions at bay, or at least make the life of a potential intruder a bit more difficult. However, these methods can also cause DEVONthink’s synchronization engine to seemingly fail, especially with Bonjour connections. In System Preferences > Security & Privacy > Firewall, you can turn on your Mac’s firewall. Again, this can keep intruders out, but you need...

DEVONthink To Go 2.0.6: Automatic saving and more

Copy Item Link

DEVONthink To Go 2.0.6 is waiting for Apple’s App Store review with improvements and many important bug fixes. This maintenance release saves changes to documents every 60 seconds. It also saves them every time you leave the app, e.g., for an incoming call. Item links are great to link to documents in DEVONthink To Go from other apps, e.g. your calendar or to-do list. Get item links now also conveniently via the Share menu. Bookmarklets can specify the destination group, and...

A user’s journey into DEVONthink: Personal usage

Stuart Ingram

Leaving academia behind (mostly) for now, we come to the tangled mess of information gathered during my personal life. I don’t do clutter and so, until I started using DEVONthink Pro Office (DTPO) a few months ago, there actually wasn’t much information collected and stored. I was pretty free with the delete button and the shredder or bin to be fair (my brain works in this way too)! But that was because I lacked a quick and convenient way to...

Tuesday Tip: What the Properties pane is useful for

A question pertaining to the Properties pane recently came up on our forums. This can be found in DEVONthink with the menu command Tools > Show Properties. It seems to imply it’s a place where you can add things like comments, keywords, authors, etc. to any file. However, this is not true. The Properties pane allows you to view and edit the metadata supported by the file, but does not let you add data to the file which is not supported by the file’s structure....

DEVONthink 2.9.7: More Sierra fixes and other improvements

DEVONthink 2.9.7 scanning interface

macOS Sierra 10.12.2 will soon be knocking at the door. DEVONthink 2.9.7, which we have released today, addresses further PDF issues related to Sierra (but does not fix them all; they’re just too many). Both DEVONthink and DEVONnote 2.9.7 improve auto-saving, RTFD attachments show their size, and the Reveal contextual menu command is available for local smart groups too. In addition, DEVONthink 2.9.7 adds support for OmniOutliner 5 files and commands for inserting checkboxes into HTML-based documents. The scanning user interface has been...

A user’s journey into DEVONthink: Professional academic workflow

Stuart Ingram

As my professional role has developed I have become more involved in authoring, reviewing, and submitting academic papers, amongst other activities such as grant and report writing. Prior to DEVONthink Pro Office (DTPO), there was a lot of flicking through numerous PDFs and web pages, whilst trying to keep track of different sections of writing, of which there are always several on the go at once. The main apps in use here are DTPO, Bookends, OmniFocus. Researching the subject I...