Currently browsing: Tuesday Tip

Tuesday tip: Shortcuts to XMenu’s Custom folder

XMenu’s user-defined menu allows you to build you very own menu extra menu. You just have to add your own documents, apps, or scripts to its Custom folder. In XMenu’s Preferences first check the User-Defined option to make the menu appear. Right-click this menu, which appears with a gear icon, to quickly show its folder. It is always named Custom. Add and remove files to or from this folder to customize the menu’s content to your needs. Sometimes, however, you may want to add or remove items even more quickly....

Tuesday tip: Create databases always from scratch

Renaming a database

The name of your DEVONthink databases doesn’t really matter. While it matters to you in terms of helping you to identify what is in it, the real identity of the database is found in its UUID (universally unique identifier). You can think of it like your social security number (in the US) or your passport number. You could change your name, appearance, location, etc. but this number always represents me. When a database is created, a UUID is automatically generated for it. This value,...

Tuesday Tip: Choose your import location

Import destinations

We often have users asking this question: “I have a shortcut to the Global Inbox in the Finder’s sidebar. How do I get a similar shortcut to my other databases’ inboxes or groups?” The answer is, unfortunately, “You can’t, at least not easily”. The Global Inbox is not only a special database but also has a watched folder attached to it. You can make an alias pointing to that folder or drag it to the Finder’s sidebar, just as we do automatically...

Free app integrates DEVONthink, Microsoft Word, and Endnote

FlunkeyFox app icon

DEVONthink user and scientist Jim Falk has created a great little app to help him with his research work. The Mac app named FlunkeyFox facilitates using DEVONthink Pro (Office) together with Microsoft Word. Creates Microsoft-Word-compatible links to documents in DEVONthink Pro Reveals the corresponding document in DEVONthink when the link is clicked Opens Google Scholar in Safari with the title of a highlighted document in DEVONthink Pro so that the correct citation can be found Imports the citation into Endnote 7 and then into Microsoft...

Tuesday tip: Let DEVONthink learn more file formats

Spotlight or Quick Look plugin

DEVONthink supports already a multitude of file formats from plain text to Markdown and PDF. For everything else it uses the available Spotlight metadata importers to extract text for its full-text index. Quick Look helps it to display a file’s contents on the screen. The true beauty of Spotlight and Quick Look lies in their plugin architecture. If there’s a plugin for a file format the system can search and preview it. And so can also DEVONthink. We have now made a short list of useful plugins available on our Download...

Tuesday tip: Quickly open a related group

Command-clicking the window title

Sometimes you are working along in DEVONthink and realize you want to check out something in the same group, or maybe a group in the same hierarchy. Command-click the name in the title bar of a document window to show a dropdown of the hierarchy the file resides in. Clicking one of the locations will open it in a new window leaving your current window open behind it. Note: This does not work in fullscreen as there’s no title bar to click...

Tuesday tip: Train your spell checker

The built-in spell checker in OS X is quite handy and available from within all Mac apps including DEVONthink. But there are many times when it thinks you’ve misspelled something when you know you haven’t. And while it may be nothing but a cosmetic annoyance to see the dashed red line under a word, you may want to teach the spell checker a thing or two. Highlight the term that’s marked as misspelled and right-click (or Control-click) and choose Learn Spelling. If...

Tuesday tip: Import from Instapaper

Instapaper Logo

Getting your articles from Instapaper to DEVONthink automatically isn’t straightforward, unfortunately. Power user Annard Brouwer has written a great little script that takes a CSV file exported from Instapaper, converts it using Numbers, and imports the cleaned up result to DEVONthink Pro or Pro Office. Click here and switch to Install Extras in the Support Assistant or choose Scripts > More Scripts inside the app to install the script. You’ll then find it in Scripts > Import. Annard also provides the script as gist on GitHub.

Tuesday tip: Hotkey toggle

Some of you have expressed the desire for a hotkey to show or hide the DEVONthink Sorter. Instead of waiting for us to implement yet another hotkey, you can easily do it yourself. Go into System Preferences > Keyboard > Shortcuts > App Shortcuts. Press the Plus (+) button and select your edition of DEVONthink. Type Show Sorter and add your desired hotkey. I used Control-S. Repeat steps 2 and 3 but type Quit Sorter in the second one. Assign the same hotkey. Now you...

Tuesday Tip: A little more ‘helpful’ Help menu

Help Menu

One of the most overlooked menus in any application is the Help menu. Not only is it the best place to start looking for, well… help, but here’s a way to use it you might not have thought of. Say you use templates often but don’t want to keep navigating menus to find the ones you want. Yes, you could add a keyboard shortcut, but with a program as deep as DEVONthink, shortcuts often are in short supply or you’re forced to make...