Out of the box DEVONthink is a workplace solution for one person. You install it on your Mac and use it. There are, however, possibilities to use it in a team. Use a mountable file server (AFP), WebDAV drive, or Dropbox account and our new sync plugin to keep multiple copies of the database(s) in sync. Every team member uses DEVONthink Pro (Office) locally with full performance and access to all its advanced features. The sync plugin draws changes from...
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Two new video tutorials for DEVONthink Pro (Office)
We have added two new video tutorials for DEVONthink Pro and Pro Office: Structuring a Database and Grouping Tips & Tricks. You can find them in the support assistant that is built into DEVONthink (choose Help > Tutorials) or on our Tips and Tutorials page.
Tuesday Tip: Make a sophisticated tickler file with scripts
Many people who are using David Allen’s Getting Things Done methodology are also using a “tickler file”. It consists of 43 folders, one for each month of the year and 31 for the days of the month, in which you keep documents that become relevant at a certain time. DEVONthink Pro already comes with some basic smart templates for this. Forum user Sampsa went a lot further and created a whole series of scripts that create the necessary group structure and even...
First batch of video tutorials for DEVONthink online
Through the built-in Support Assistant we have offered slideshow-based tutorials for DEVONthink, DEVONnote, and DEVONagent Pro for a while now. Today I have added the first batch of video tutorials for DEVONthink Pro (Office) to the Tips & Tutorials page. The tutorials explain step-by-step how to work with multiple databases in DEVONthink, adjust the database and import properties, and import and index files. Additional tutorials about tagging and using the smart A.I. features of DEVONthink are already in the works. The...
Tuesday tip: Export note with linked documents
If you send e.g. a rich text document from DEVONthink or DEVONnote to someone else and the document contained links to other documents, the recipient will not be able to use the links as the other documents are missing. As a workaround select both the document and all linked documents and choose File > Export > As Website. This converts all documents to HTML and resolves the links. The created folder containing all files should even be readable on Windows...
Tuesday tip: Even better mail rule script
If you like our mail rule scripts for emailing yourself documents and adding them to your DEVONthink inbox or databases, you will like this new script even more. Add it to a rule in Apple Mail and give the rule a distinct name. The messages will get files into a group of the rule’s name in DEVONthink’s global inbox and all attachments in a group with the message’s name. Automatically file messages & attachments.scpt What is this useful for? Create...
Tips and tutorials now also available on our website
The Support Assistant inside many of our apps provides regularly updated tips (that I also post here as “Tuesday Tips”) and slideshow tutorials giving step-by-step introductions into our apps. I have now added them to our website, too, so that you can read or play with them also when you just haven’t our apps open or when you’re relaxing on your couch with your iPad. Isn’t that cool? Click here to check them out! To read the tips and watch the tutorials...
Tuesday Tip: Use smart groups for reading RSS news
If you’re using DEVONthink Pro (Office) for reading your RSS feeds you need to select each feed that contains unread news to read the articles. To read all unread news in one place create a smart group that searches for items of kind “HTML Page” with the “Unread” flag switched on. It shows a blue “unread” blob as its icon indicating that it’s a smart group looking for unread items.
Tuesday Tip: Drag files to DEVONsphere Express
If your favorite app is not directly supported and so DEVONsphere Express does not update its panel live to your current document you can simply drag the document to DEVONsphere Express’ search field. It automatically focuses on the file. To drag a file you’re just editing or viewing drag its icon in the document window’s title bar (if available).
Wednesday Tip: Better work with DEVONsphere Express results
DEVONsphere Express delivers instant See Also results on almost anything you’re working on, from web pages in Safari to email messages or Pages documents. Double-clicking opens found items in the default app for their type. But you can do more. Right- or ⌃Control-click items in the panel to show the contextual menu with additional options. Open them in other apps, add them to Safari’s reading list or to DEVONthink, or copy them. You can even drag them to other applications or...
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