Currently browsing: Tuesday Tip

Tuesday Tip: Search to organize

When you organize your databases and often find yourself navigating through deep group hierarchies to file a new document, this tip from our forum power user korm is for you: Consider using the search to locate the destination across all databases where you want to move documents to (or from). Arrange your database and the search window side by side. In the search window, search for anything. If the search result is a group, then you can drag any item from the database window...

Tuesday Tip: Make plain text pretty with Markdown

As we talked about last week, plain text is amazing. It’s an incredibly flexible format, offering many benefits, with next to no downside. On the other hand, plain text is… well, ‘plain’. No font changes. No bold or italic. No images. It’s like a world with no picture books! “See! That’s why I need Microsoft Word!”, you might say. Well, actually I’d like to offer a better alternative… plain text, yet again. Specifically, plain text written in a style called Markdown. It was...

Tuesday Tip: Use plain text instead of proprietary formats

Applications like Apple Pages, the venerable Microsoft Word, and similar word processing applications may be full of features, but they are also locking your data up in formats that can only be read by those apps, or have to suffer some conversion to be usable. These apps usually sport features that only work with them. Their formats are proprietary, adding a burden on other developers to try and support them. And when it comes to raw data, say a mailing...

Tuesday Tip: DEVONthink’s synchronization and network security

When it comes to network safety, many corporations and individuals turn to firewalls and network monitoring applications to control what’s happening. This can keep intrusions at bay, or at least make the life of a potential intruder a bit more difficult. However, these methods can also cause DEVONthink’s synchronization engine to seemingly fail, especially with Bonjour connections. In System Preferences > Security & Privacy > Firewall, you can turn on your Mac’s firewall. Again, this can keep intruders out, but you need...

Tuesday Tip: What the Properties pane is useful for

A question pertaining to the Properties pane recently came up on our forums. This can be found in DEVONthink with the menu command Tools > Show Properties. It seems to imply it’s a place where you can add things like comments, keywords, authors, etc. to any file. However, this is not true. The Properties pane allows you to view and edit the metadata supported by the file, but does not let you add data to the file which is not supported by the file’s structure....

Wednesday Tip: Clip To DEVONthink — in DEVONthink

Many people use the DEVONthink browser extensions to clip information from web pages into their DEVONthink databases. We have extensions (or add-ons, different name but the same thing) for Safari, Google Chrome, and Firefox. You may already know DEVONthink has built-in web browsing. Add a bookmark to your database, select it, and you are browsing the web just like any other browser. But what if you want to capture a web page like you can in your favorite browser? You may...

Tuesday Tip: Convert ebooks to PDF

ePub and Mobi (the Kindle format) are solid file formats for electronic books. But they are harder to handle than, e.g., PDF or plain text as they are designed for reading on an ebook reader. They are not really suited for using them inside other applications or for long-term archiving. One option is to convert your ebooks to PDF using Calibre. Daniel Wessel writes about how to do it on his blog Organizing Creativity.

Print to PDF on iOS

iOS 10 comes with a great but somewhat hidden feature: Print to PDF. It allows you to save any document that you can print as a PDF and send it by email or clip it to DEVONthink To Go. In the Share sheet from any app choose Print. The print preview dialog appears. Now instead of printing “pinch” on the print preview like just as if you’d want to enlarge it. It opens — now as a PDF — in a separate dialog. Choose Share again and...

Tuesday tip: Use Clip to DEVONthink with Opera

Opera icon

For those of you who are using the Opera browser for your web searching, it is possible to add our Clip to DEVONthink extension to it. We don’t have an Opera-specific version but with an Opera add-on, you can use the Chrome extension. Check out the Download Chrome Extension add-on. If you have used our clipping extension in other browsers, you’ll be right at home. If you haven’t, you can now enjoy quick captures from the web into DEVONthink from Opera. (Note:...

Tuesday Tip: Switching from MacJournal

We had a MacJournal user contact us, wanting to switch to DEVONthink. While we have no control over how easy or hard this may be, we took a look at what options there are. Nicely, the MacJournal folks have simple but useful export options. (We always applaud when developers resist the urge to lock in someone’s data.) You can export single journal entries, or if you have a more elaborate journal system, you can export entire journals. Metadata is exported...