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Tuesday tip: Note to self…

Take Note

During the course of the day we often have a need to jot down a quick note in a database. Maybe it’s details on a customer inquiry, the idea for your next great invention, or a reminder to get milk on the way home (and yes, you can put little things like this in DEVONthink too, if you’d like). Select Tools > Take Note and a window will appear for you to add a note in one of four formats: Plain Text,...

Tuesday tip: Cookies for DEVONthink

New Bookmark

— With apologies that the story won’t be as tasty as the title makes it sound. With OS X El Capitan’s new views on “safety”, cookies are no longer shared between Safari and other applications. This can have an effect you might not expect. Even if you have logged in to your account in Safari, capturing a Readability page via the Clip to DEVONthink extension will not honor you choice of font and font size from your Readability account settings. Here is how...

Tuesday tip: Create links to a paragraph in a PDF

Link to text passages in PDFs with Excerptor

DEVONthink allows you to get a link to a selected page in a PDF document (Edit > Copy Page Link, hold ⇧Shift to show this open). Power user Chen Guo has created the open-source tool Excerptor that goes even further and  links directly to selected text. Once installed, select some text in a PDF and choose Excerptor from the Services menu. Then paste the created link wherever you like to use it, e.g. into a rich text document. See this animated GIF for how it works.

Tuesday tip: Being on time

New assignments bring also the dreaded due dates. Use DEVONthink and the Mac’s built-in calendar application to stay organized. Select a document in DEVONthink Pro or Pro Office and choose Scripts > Reminders > Add as Event to Calendar. You’ll be given a choice of calendars to use as well as a relative date (tomorrow, next week, etc.) to set as the due date. This creates a new event in Calendar with a link directly to the document in your database....

Tuesday tip: New school year, new databases

Classes are coming—sorry, we can’t stop it from happening—and with it: homework. And with homework come research and the need to organize information. Three simple approaches to using a DEVONthink Pro or Pro Office database for school. Make a single database for your entire school year and create groups per class (and sub-groups per assignment, if desired). Make a single database per class. This allows you to keep your math research and homework separate from your English and your Art Appreciation homework. Again, you...

Tuesday tip: Never miss what’s going on at your school

RSS feeds in DEVONthink Pro

Whether it’s high school or university, there’s always a lot going on. And regardless if you are a parent or a student, you want to keep up on the goings-on at school. RSS is a simple technology (called a “feed”) that lets you collect news without visiting web pages manually. DEVONthink Pro and Pro Office allow you to add RSS feeds to a database and can help keep you up to date. For example, here’s an RSS feed of stories from the campus...

Tuesday tip: Before you buy that NAS…

When people are looking for ways to share data on their networks, they often run into a device called an NAS (Network Attached Storage). In contrast to external drives, these are actually file servers. (If an external drive is just storage, a file server is storage with a brain!) NAS are advertised as powerful and fast solutions to your data sharing needs, but is it completely true? EconTechnologies, makers of the well known ChronoSync, has posted a great article on using an NAS with a...

Tuesday tip: Search that screen capture

Following up on last week’s post, if you are following along at home, we now have screen captures going directly to DEVONthink as PDF files. However, these PDF files are merely images, ie. not searchable. With DEVONthink Pro Office and its built-in OCR, you can convert the screencapture into a searchable PDF very simply. Select the file and choose Data > Convert > to Searchable PDF or right-click the PDF and choose Convert > to Searchable PDF. Now you have a screen capture with fully indexed contents! Note: for...

Tuesday tip: Annotate screen captures in DEVONthink

Have you ever used those fancy screen capture applications that allow you to annotate on a screen capture? We had previously blogged about a procedure to change the location of screen captures, Make screenshots directly in your inbox. Combine that tip with this one and you’ll have a your own version right inside DEVONthink. Open /Applications/Utilities/Terminal.app. Paste: defaults write com.apple.screencapture type pdf and press Return. Paste: killall SystemUIServer and press Return. Now when you make your screen capture, you will end up with a PDF. Select the PDF in...

Tuesday tip: Routine maintenance for your database

How many of us would drive our cars daily for a year and never get any maintenance done on it? No oil change. No tire rotation. No fluid checks or general inspections at all…? Odds are, I don’t think we’d be too surprised if the vehicle suddenly started behaving a bit strangely. When it comes to your DEVONthink database, you should think about what routine maintenance would come in handy to keep it running reliably. Here are two things to consider… Tools >...