Archive for the applescript Tag

Tuesday Tip: Batch print email messages to PDF

DEVONthink Pro Office stores email messages in their original formats. If you want to keep your messages in an easier to handle file format one option is to ‘print’ them to PDF and keep the PDF instead. Converting hundreds or even thousands of messages manually is a painful process, however. But, as long as Apple hasn’t killed Mac automation, there’s a solution for this: First enable the alternate email view (see Preferences > Email) or convert the messages to rich...

Tuesday Tip: Make a sophisticated tickler file with scripts

Many people who are using David Allen’s Getting Things Done methodology are also using a “tickler file”. It consists of 43 folders, one for each month of the year and 31 for the days of the month, in which you keep documents that become relevant at a certain time. DEVONthink Pro already comes with some basic smart templates for this. Forum user Sampsa went a lot further and created a whole series of scripts that create the necessary group structure and even...

Ruby instead of AppleScript?

All our apps are highly scriptable using AppleScript, OS X’s native scripting architecture for Cocoa applications. But if you’re more into Python and Ruby, you can use that, too. MacRuby, Matt Neuburg’s work, and thread in our user forum with example scripts on how to use Ruby to control DEVONthink Pro (Office) give you a hand up.

Tuesday tip: Use tags efficiently

While tags and groups are technically the same, their different way of presentation can be more flexible, especially in large DEVONthink knowledge collection spreading out in many directions. Using the tags bar (which you show and hide with View > Show/Hide Tags) you quickly add single tags to documents or remove them. Automatic completion makes adding already known tags easy. To select documents that have one or more tags assigned to them, either use the tag view (View > as...

Tuesday tip: Ticker file template

If you are using Getting Things Done (GTD) you know the concept of a “tickler file”: folders for all twelve months with sub-folders for each day of the month (also known as “43 folders”). You place documents into the sub-folder of the day on which you will need the document. If you want to postpone the task you move the document forward to another day. Use the Andreas Zeitler’s tickler file template to quickly insert a fully equipped ticker file...

Tuesday tip: Use reminders

Very often documents are connected to actions, e.g. “contact these guys”, “pay this bill”, or “discuss this with the team”. You can create a 43 folder setup in DEVONthink (see the “Getting Things Done” concept) to remind yourself of them or manually add tasks to your preferred calendar or task manager, e.g. iCal, OmniFocus, or Things. But why manually? DEVONthink Pro (Office) comes with scripts for iCal and all major task managers that add references to your task list or...

Tuesday Tip: Use DEVONthink as a tickler file

Many DEVONthink users are also Getting Things Done (GTD) enthusiasts — maybe because productive people always choose the most powerful tools for staying highly productive? And GTD users often also use a so-called ‘tickler file’, a group with sub-groups for each month, again containing sub-groups for each day: The idea is to use these group to file (or replicate) documents that are needed on a specific day. When the task it not done you simply move the items to a...

Tuesday Tip: Connect with Zotero

If you are a user of Zotero, you may like Konrad M. Lawson‘s script: I created an applescript to import all my Zotero entries, create a folder for each source, add a main note file for the source, and assign it tags for all the Zotero tags and collections in the original source. It will only add them to the DEVONthink Pro database only if they have not already been added before.” Click here to view the thread in our...

Tuesday Tip: Add to TaskPaper

Do you use Hog Bay Software’s TaskPaper? Our user Julio Carlos Sanchez Ortega has modifier our “Add ToDo to The Hit List” scripts for use with TaskPaper. Download his cool script here. Thank you, Julio!

Tuesday Tip: Changing the Creation Date

By default DEVONthink does not allow you to change the creation or modification date of a document. This is intentional as most government agencies and larger companies require that you cannot change the date of a scanned document. If you do not have these requirements and you want to adjust the creation and modification date of documents here is a little script for you. To install it, unzip the archive and move the .scpt file to ~/Library/Application Support/DEVONthink Pro 2/Scripts....