Archive for the devonthink Tag

Tuesday Tip: Contacts in DEVONthink

One of the less noticed import options in DEVONthink is the ability to import contacts from your address book. There are three formats you can import in. Import a contact as a link to have a record that updates with any changes you make. Maybe someone moves and you update their address. Or there’s a new addition to the family and you add a child’s name to the notes on their card. The next time you view their card in...

Tuesday Tip: Create your own templates

DEVONthink comes with a variety of pre-built templates for various things, like taking a phone note, making an annotation file, or even creating a project. But what if you have a need but no template? You can easily create your own. Perhaps you have an RTF file you duplicate and reuse because it is styled as you like it. Add that as a template. Or maybe you have a Markdown document with custom CSS you like to use. Add that...

Tuesday Tip: Internal metadata backups

DEVONthink does not have a system for automatically backing up everything, DEVONthink has a setting in its Preferences > Backup that controls how many internal metadata backups are done. These backups can be used in a troubleshooting situation by selecting Tools > Restore Backup. While it may seem like a good idea to set this to something like 7 copies daily, the metadata of a database can be considerable, so you should be cautious in how you set this. It’s not...

DEVONthink 2.9.15 with rewritten PDF sidebar

New PDF Sidebar

We’ve finally decided to replace the system PDF sidebar with our own code to fix some long-standing issues with macOS El Capitan and later. DEVONthink 2.9.15 brings a completely rewritten PDF sidebar that is not only more reliable than its macOS counterpart but also offers better clipboard, drag-and-drop, and keyboard navigation support. Other enhancements include a new URL command for creating groups, enhanced drag-and-drop for Tinderbox, and improved linking to other materials from Markdown and HTML documents. Groups created, e.g., by importing from Evernote are no...

Tuesday Tip: Two for one windows

Support tickets sometimes present new ideas. And sometimes they rekindle old ones from the back burner. I recently had a ticket from someone who wanted to open a document in two windows at once. Out of the box, DEVONthink will open a document in a new window, but only one. The only other option is to view the document in its own window, as well as in the main database window. That would work but it didn’t seem as elegant...

Tuesday Tip: Quick Search in DEVONthink

There are times when you’re in need of searching your DEVONthink databases but don’t want to switch out of your current application or space. In System Preferences > Keyboard > Shortcuts > Services > Text, there is a service named DEVONthink Pro: Lookup… This will be active when you have some recognized text* selected in a document. Selecting the service from the current application’s menu > Services will open a full search window with the search already completed! Adding a...

Tuesday Tip: Hotkey for toggle menus

A recent Twitter post asked a question about turning on and off the WebSharing server in DEVONthink Pro Office. It was assuming a need for an AppleScript or Keyboard Maestro routine. Well, it’s not AppleScriptable (outside of UI scripting, which I don’t advocate) and Keyboard Maestro is more than is needed for this task. Open System Preferences > Keyboard > Shortcuts and select App Shortcuts. Click the Plus (+) button and select DEVONthink Pro Office in the Application dropdown. (If...

Tuesday Tip: Deleting from search results

When using DEVONthink’s search features, the results are handled a bit differently than browsing the database. The results are insulated from accidental deletion by default. So what if you want to delete something from the search results? Here are three options… Right-click the file and choose Move All Instances to Trash from the context menu. With the file selected, hold the ​Option key ​and choose Data > Move All Instances to Trash. ​​With the file selected, press Command-Option-Delete. You should see the Location...

Manually update DEVONthink if it “crashes” on launch

macOS Sierra Logo

Yesterday DEVONthink began to no longer launch for some people. The issue is related to an expired Apple provisioning profile and already hit many other applications earlier this year. Apple now provides profiles with a longer life period. This doesn’t do away with the problem forever but at least delays its next occurrence. If, for whatever reason, you didn’t update to the latest version the application is no longer accepted by macOS. Unfortunately, the operating system pulls the fuse already...

DEVONthink 2.9.13 with better decluttering and Markdown support

Clip to DEVONthink clutter-free

Today, in the heat of the summer, we’ve released another round of updates for DEVONthink and DEVONnote. For version 2.9.13 we’ve updated our decluttering service for clipping articles from the web. In addition we’ve rearranged a few menu commands for clarity and improved importing bookmarks from Google Chrome. If you work in science or education you might like that you can now copy references also from Bookends purchased in the Mac App Store. Version 2.9.13 allows you to reference scripts from Markdown...