Archive for the devonthink Tag

Mac Geek Gab mentions DEVONthink and other needful things

MacGeekGab Logo

Our friends at MacObserver mentioned DEVONthink, EasyFind, and more again in their excellent Mac Geek Gab podcast, episode 679: Quick Tips, Cool Stuff Found, High Sierra, and KRACK are the topics today, but that means you’re in for a real treat. The goal is for everyone to learn at least four (4!) new things, but today you’re guaranteed to learn a whole lot more. DEVONthink is mentioned around minute 41, our freeware at 43’30”. CLICK HERE to listen to the...

DEVONthink 2.9.16 speeds up synchronization

Importing two databases from WebDAV

With our maintenance update 2.9.16 for DEVONthink we focused on enhancing the built-in synchronization. We now let you import multiple databases at the same time from a sync location and pending items are automatically downloaded from the next available location. In addition we’ve made connections to servers more reliable and efficient, store credentials separately to avoid issues related to macOS’ sometimes flaky preferences handling, and clean up sync locations more aggressively. This improves the sync speed especially of databases containing...

Reading tip: Quitting Evernote for DEVONthink

Yann Rousse

Information worker Yann Rousse switched from Evernote to DEVONthink. He described how he managed the transition in detail in an excellent blog post on Medium: Moving to DEVONthink from Evernote is not a trivial change. The new tools available to handle my Information and Knowledge activities are quite different and in many ways, far more powerful. The learning curve has started for me but I feel DEVONthink is not only excellent but most importantly the proper fit for me. I’m...

Tuesday Tip: Contacts in DEVONthink

One of the less noticed import options in DEVONthink is the ability to import contacts from your address book. There are three formats you can import in. Import a contact as a link to have a record that updates with any changes you make. Maybe someone moves and you update their address. Or there’s a new addition to the family and you add a child’s name to the notes on their card. The next time you view their card in...

Tuesday Tip: Create your own templates

DEVONthink comes with a variety of pre-built templates for various things, like taking a phone note, making an annotation file, or even creating a project. But what if you have a need but no template? You can easily create your own. Perhaps you have an RTF file you duplicate and reuse because it is styled as you like it. Add that as a template. Or maybe you have a Markdown document with custom CSS you like to use. Add that...

Tuesday Tip: Internal metadata backups

DEVONthink does not have a system for automatically backing up everything, DEVONthink has a setting in its Preferences > Backup that controls how many internal metadata backups are done. These backups can be used in a troubleshooting situation by selecting Tools > Restore Backup. While it may seem like a good idea to set this to something like 7 copies daily, the metadata of a database can be considerable, so you should be cautious in how you set this. It’s not...

DEVONthink 2.9.15 with rewritten PDF sidebar

New PDF Sidebar

We’ve finally decided to replace the system PDF sidebar with our own code to fix some long-standing issues with macOS El Capitan and later. DEVONthink 2.9.15 brings a completely rewritten PDF sidebar that is not only more reliable than its macOS counterpart but also offers better clipboard, drag-and-drop, and keyboard navigation support. Other enhancements include a new URL command for creating groups, enhanced drag-and-drop for Tinderbox, and improved linking to other materials from Markdown and HTML documents. Groups created, e.g., by importing from Evernote are no...

Tuesday Tip: Two for one windows

Support tickets sometimes present new ideas. And sometimes they rekindle old ones from the back burner. I recently had a ticket from someone who wanted to open a document in two windows at once. Out of the box, DEVONthink will open a document in a new window, but only one. The only other option is to view the document in its own window, as well as in the main database window. That would work but it didn’t seem as elegant...

Tuesday Tip: Quick Search in DEVONthink

There are times when you’re in need of searching your DEVONthink databases but don’t want to switch out of your current application or space. In System Preferences > Keyboard > Shortcuts > Services > Text, there is a service named DEVONthink Pro: Lookup… This will be active when you have some recognized text* selected in a document. Selecting the service from the current application’s menu > Services will open a full search window with the search already completed! Adding a...

Tuesday Tip: Hotkey for toggle menus

A recent Twitter post asked a question about turning on and off the WebSharing server in DEVONthink Pro Office. It was assuming a need for an AppleScript or Keyboard Maestro routine. Well, it’s not AppleScriptable (outside of UI scripting, which I don’t advocate) and Keyboard Maestro is more than is needed for this task. Open System Preferences > Keyboard > Shortcuts and select App Shortcuts. Click the Plus (+) button and select DEVONthink Pro Office in the Application dropdown. (If...