Archive for the devonthink Tag

Tuesday Tip: Search to organize

When you organize your databases and often find yourself navigating through deep group hierarchies to file a new document, this tip from our forum power user korm is for you: Consider using the search to locate the destination across all databases where you want to move documents to (or from). Arrange your database and the search window side by side. In the search window, search for anything. If the search result is a group, then you can drag any item from the database window...

A user’s journey into DEVONthink: The future

Stuart Ingram

(yes, ‘one app to rule them all’ again…) The following are some thoughts on what I think could be added to or improved in DEVONthink Pro Office (DTPO) or DEVONthink To Go (DTTG2). From this series of blog posts you will have guessed that I am a big fan of this software. It has genuinely made life so much easier for me (especially academically) and even after a good few months of daily use, some of the features I come across still...

ScreenCastsOnline airs three-part DEVONthink video tutorial

ScreenCastsOnline, dedicated to produce quality video tutorials around all things Mac, has started a new mini series about DEVONthink Pro Office. From the description of the first part: DEVONthink is one of the most powerful database applications made for the Mac. In fact, some people have said this one application makes it worth getting a Mac just to run it! In the introductory episode, Todd Olthoff takes us through all of the core features of DEVONthink Pro Office. In this...

Tuesday Tip: Make plain text pretty with Markdown

As we talked about last week, plain text is amazing. It’s an incredibly flexible format, offering many benefits, with next to no downside. On the other hand, plain text is… well, ‘plain’. No font changes. No bold or italic. No images. It’s like a world with no picture books! “See! That’s why I need Microsoft Word!”, you might say. Well, actually I’d like to offer a better alternative… plain text, yet again. Specifically, plain text written in a style called Markdown. It was...

DEVONthink 2.9.8: Revised Media preferences and more

Media preferences panel

Markdown is a brilliant way to unobstrusively add basic formatting to plain text files so that the result is readable to both humans and machines. DEVONthink 2.9.8 revamps its Media preferences and adds a new option that lets you choose how you want to open Markdown files, in “pure” editing mode or as graphically pleasing HTML. In addition, version 2.9.8 improves auto-saving further, makes scanning multiple pages more comfortable, and — you guessed it — fixes more issues with macOS...

A user’s journey into DEVONthink: Deeper usage

Stuart Ingram

In this post I want to detail some of the ideas I’ve only touched on previously, and show how these have really changed my workflows. So far my posts have been quite general, and some further detail in areas may be beneficial. The main things I want to talk about are the DEVONthink Pro Office (DTPO) artifical intelligence (AI) and using DTPO as a basic wiki/outliner for larger projects. Personal wiki/outliner is probably a grand title for this workflow. I...

Tuesday Tip: Use plain text instead of proprietary formats

Applications like Apple Pages, the venerable Microsoft Word, and similar word processing applications may be full of features, but they are also locking your data up in formats that can only be read by those apps, or have to suffer some conversion to be usable. These apps usually sport features that only work with them. Their formats are proprietary, adding a burden on other developers to try and support them. And when it comes to raw data, say a mailing...

A user’s journey into DEVONthink: On the go

Stuart Ingram

I wanted to make this post very much an ‘examples of use’ text rather than just listing the features in the app or talking about the sync — again there is a comprehensive manual and many associated articles that do that. I also wanted to preface it with the fact that for me, the main usage for the app is capturing information whilst away from my Mac, and recalling pieces of information that just won’t wait. As I stated before...

New tutorial: Syncing via Dropbox and WebDAV

Sync via Sync Store title picture

If you want to synchronize your DEVONthink databases flexibly and securely via an internet-based service such as Dropbox, Box, CloudMe, or just any WebDAV server, we’ve just added a new tutorial for you. The tutorial explains step-by-step what ‘sync stores’ are and how to set up your sync locations on your Macs and iOS devices. And if you’re prefer to sync directly via the local network, we already published a tutorial a few weeks ago. Click here to browse all tutorials.

Tuesday Tip: DEVONthink’s synchronization and network security

When it comes to network safety, many corporations and individuals turn to firewalls and network monitoring applications to control what’s happening. This can keep intrusions at bay, or at least make the life of a potential intruder a bit more difficult. However, these methods can also cause DEVONthink’s synchronization engine to seemingly fail, especially with Bonjour connections. In System Preferences > Security & Privacy > Firewall, you can turn on your Mac’s firewall. Again, this can keep intruders out, but you need...