Archive for the devonthink Tag

Tuesday Tip: Make plain text pretty with Markdown

As we talked about last week, plain text is amazing. It’s an incredibly flexible format, offering many benefits, with next to no downside. On the other hand, plain text is… well, ‘plain’. No font changes. No bold or italic. No images. It’s like a world with no picture books! “See! That’s why I need Microsoft Word!”, you might say. Well, actually I’d like to offer a better alternative… plain text, yet again. Specifically, plain text written in a style called Markdown. It was...

DEVONthink 2.9.8: Revised Media preferences and more

Media preferences panel

Markdown is a brilliant way to unobstrusively add basic formatting to plain text files so that the result is readable to both humans and machines. DEVONthink 2.9.8 revamps its Media preferences and adds a new option that lets you choose how you want to open Markdown files, in “pure” editing mode or as graphically pleasing HTML. In addition, version 2.9.8 improves auto-saving further, makes scanning multiple pages more comfortable, and — you guessed it — fixes more issues with macOS...

A user’s journey into DEVONthink: Deeper usage

Stuart Ingram

In this post I want to detail some of the ideas I’ve only touched on previously, and show how these have really changed my workflows. So far my posts have been quite general, and some further detail in areas may be beneficial. The main things I want to talk about are the DEVONthink Pro Office (DTPO) artifical intelligence (AI) and using DTPO as a basic wiki/outliner for larger projects. Personal wiki/outliner is probably a grand title for this workflow. I...

Tuesday Tip: Use plain text instead of proprietary formats

Applications like Apple Pages, the venerable Microsoft Word, and similar word processing applications may be full of features, but they are also locking your data up in formats that can only be read by those apps, or have to suffer some conversion to be usable. These apps usually sport features that only work with them. Their formats are proprietary, adding a burden on other developers to try and support them. And when it comes to raw data, say a mailing...

A user’s journey into DEVONthink: On the go

Stuart Ingram

I wanted to make this post very much an ‘examples of use’ text rather than just listing the features in the app or talking about the sync — again there is a comprehensive manual and many associated articles that do that. I also wanted to preface it with the fact that for me, the main usage for the app is capturing information whilst away from my Mac, and recalling pieces of information that just won’t wait. As I stated before...

New tutorial: Syncing via Dropbox and WebDAV

Sync via Sync Store title picture

If you want to synchronize your DEVONthink databases flexibly and securely via an internet-based service such as Dropbox, Box, CloudMe, or just any WebDAV server, we’ve just added a new tutorial for you. The tutorial explains step-by-step what ‘sync stores’ are and how to set up your sync locations on your Macs and iOS devices. And if you’re prefer to sync directly via the local network, we already published a tutorial a few weeks ago. Click here to browse all tutorials.

Tuesday Tip: DEVONthink’s synchronization and network security

When it comes to network safety, many corporations and individuals turn to firewalls and network monitoring applications to control what’s happening. This can keep intrusions at bay, or at least make the life of a potential intruder a bit more difficult. However, these methods can also cause DEVONthink’s synchronization engine to seemingly fail, especially with Bonjour connections. In System Preferences > Security & Privacy > Firewall, you can turn on your Mac’s firewall. Again, this can keep intruders out, but you need...

A user’s journey into DEVONthink: Personal usage

Stuart Ingram

Leaving academia behind (mostly) for now, we come to the tangled mess of information gathered during my personal life. I don’t do clutter and so, until I started using DEVONthink Pro Office (DTPO) a few months ago, there actually wasn’t much information collected and stored. I was pretty free with the delete button and the shredder or bin to be fair (my brain works in this way too)! But that was because I lacked a quick and convenient way to...

DEVONthink 2.9.7: More Sierra fixes and other improvements

DEVONthink 2.9.7 scanning interface

macOS Sierra 10.12.2 will soon be knocking at the door. DEVONthink 2.9.7, which we have released today, addresses further PDF issues related to Sierra (but does not fix them all; they’re just too many). Both DEVONthink and DEVONnote 2.9.7 improve auto-saving, RTFD attachments show their size, and the Reveal contextual menu command is available for local smart groups too. In addition, DEVONthink 2.9.7 adds support for OmniOutliner 5 files and commands for inserting checkboxes into HTML-based documents. The scanning user interface has been...

A user’s journey into DEVONthink: Professional academic workflow

Stuart Ingram

As my professional role has developed I have become more involved in authoring, reviewing, and submitting academic papers, amongst other activities such as grant and report writing. Prior to DEVONthink Pro Office (DTPO), there was a lot of flicking through numerous PDFs and web pages, whilst trying to keep track of different sections of writing, of which there are always several on the go at once. The main apps in use here are DTPO, Bookends, OmniFocus. Researching the subject I...