Tuesday Tip: Use DEVONthink as a tickler file

Many DEVONthink users are also Getting Things Done (GTD) enthusiasts — maybe because productive people always choose the most powerful tools for staying highly productive? And GTD users often also use a so-called ‘tickler file’, a group with sub-groups for each month, again containing sub-groups for each day:

Tickler file in DEVONthink

The idea is to use these group to file (or replicate) documents that are needed on a specific day. When the task it not done you simply move the items to a new group in the future and you are certain that you will stumble upon them on that very day. A cool idea … but: what if you forget to look into the ‘tickler file of the day’? People will get angry, you’ll miss the chance to sign that million-dollar deal, and your children will starve because you did not buy the pasta for your famous home-made lasagna.

DEVONthink power user Luc Beaulieu attended to this problem and came up with an AppleScript that adds reminders for each of these groups to iCal so that it’ll be harder to ignore the call in the future. Click here to download an example database that also includes the script and a Read Me file explaining how to use it.

Thank you, Luc, for sharing this cool script with us.

5 Responses to “Tuesday Tip: Use DEVONthink as a tickler file”

  1. Girija says:

    Hmm… I think I should go and actually figure out basics b4 attempting this… I downloaded and then couldn’t find the read me

  2. Girija says:

    Found it, the read me, using search… anyway… there’s no F14 on my cutdown keyboard… never mind… another day for researching this… I’m not up to populating a tickler file… wish I was

  3. Luc Beaulieu says:


    If you drop a script in DevonThink script folder and update it, the script will be available from the script menu within Devon like all other scripts. So it does not matter if you do not have the F14 key.

  4. Kusuma says:

    Hi Luc,

    Finally, this is the scripts that I have been waiting for. Thank you so much.

    I have a question. I am using Busycal myself. How should I modify your script to use it with Busycal?

    Please be patient with me. I am really super newbie with scripting. 🙂

    Thank you again.

  5. Luc Beaulieu says:

    Glad you like it!

    BusyCal does not support scripting, at least to the point needed. So you will have, like me, to go through iCal. This is not a big problem since BusyCal is using the same service as iCal.