Tuesday Tip: Outlining, DEVONstyle

Lists, DEVONstyleThere are times when making a nice orderly list is necessary. From creating a grocery list to outlining a story idea, they can be just what’s needed to keep things organized. But without a dedicated outliner, isn’t it just too hard to do in DEVONthink? Nope! Here’s how to do it in an RTF file.

  1. Open System Preferences > Keyboard > Keyboard Shortcuts > Application Shortcuts and add a menu item for DEVONthink.
  2. For the Menu Title enter a bullet, “•”.
  3. For the shortcut key, press Control-Command-1 simultaneously. (Control or Command-Control and numbers are fairly open to use.)
  4. Now, back in DEVONthink, click in your RTF file to start editing and press the shortcut key and voila! You are making your list.

Now, not everything is bulleted lists, so how can you do this with others? Absolutely! For the Menu Title enter the text as seen in the Lists drop down (the Ruler must be showing – Format > Ruler > Show Ruler, or Command-Shift-R) but with two spaces between them. Like this: A.  B.  C.

Now you can type at one level with one format. The after pressing Return and Tab to indent, press the next shortcut key to switch to another format. Pressing Return and Delete, it switches back to the formatting of the previous level.

* Note that if you set up a custom format, it will not be available to all documents.

7 Responses to “Tuesday Tip: Outlining, DEVONstyle”

  1. Andrew-Bede Allsop says:

    mmm, doesn’t work for me. I created a RTF note in DEVONthink Pro Office and tried it, perhaps I am doing something wrong.

  2. jneumann says:

    Make sure the Ruler is visible. Command-Shift-R

  3. Andrew-Bede Allsop says:

    Ruler is visible, still no joy.

  4. jneumann says:

    Whar shortcut are you using? I can’t make it NOT work. :^)

  5. Dave Vrooman says:

    There is another, easier imho, option to quickly get into list mode. It doesn’t require any manual keyboard shortcuts or having the Ruler showing. This only works with RTF notes.

    To start making a list, simply press option-Tab. Now you’ll be in list mode.

    You can follow the rest of the main hint for formatting your lists.

  6. Andrew-Bede Allsop says:

    sent email with screenshot. regards.

  7. jneumann says:

    @DaveVrooman: Thanks for the nudge. It’s a great addition to the tip. (You learn something new every day. Cheers!)