Tuesday Tip: Choose your import location

Import destinationsWe often have users asking this question: “I have a shortcut to the Global Inbox in the Finder’s sidebar. How do I get a similar shortcut to my other databases’ inboxes or groups?” The answer is, unfortunately, “You can’t, at least not easily”.

The Global Inbox is not only a special database but also has a watched folder attached to it. You can make an alias pointing to that folder or drag it to the Finder’s sidebar, just as we do automatically for you. Regular databases don’t have that by default. Also, the group structure you see in DEVONthink is merely cosmetic to allow you to arrange your data in a familiar view. The groups don’t exist on your Mac as real Finder folders so there’s nothing to make a shortcut to (similar to groups in Apple’s Xcode, by the way).

However, you can use the Sorter to drag-and-drop files to specific locations. You can also use Tools > Show Groups & Tags to do the same thing. And lastly, you can set your Preferences > Import > Destination to allow you to choose your group, send incoming documents directly to the Global Inbox, or the inbox of the current database.

2 Responses to “Tuesday Tip: Choose your import location”

  1. John McDonald says:

    Would it be possible to use a folder with an attached action to accomplish a drop folder for a specific database or group? This folder could be dragged into the finder’s sidebar. When a document is added to this folder it activates an applescript that puts it in the right database and maybe even in a specific group within that database. I am no expert on folder actions or applescript, so maybe someone with more expertise could elaborate.

  2. eboehnisch says:

    @ John: Yes, this is of course possible. You can find scripts for this on the DEVONthink Pro disk image or just build them yourself with AppleScript. You could ask in our user forum for help with building the script.