Tuesday Tip: Merge documents

If you need to merge some documents in DEVONthink, select all the documents you want to concatenate and choose Data > Merge from the main menu. Alternatively there’s also a contextual menu command for it.

Before you do so, here are a few things to consider:

  • Merging text documents yields a finished RTF file, preserving the formatting in each document.
  • Merging documents of with a mix of text and images yields an RTFD file.
  • Merging a selection of PDFs yields a PDF file.
  • Merging a selection of images also yields a PDF file.

Merging documents is dependent on the current sort method of the current group you’re working in. Regardless of the sort method, the files will be merged from the top selected file to the bottom selected file in the listing. If you need more control, you can set ​View > Sort > Unsorted​ and order the documents as you desire before merging them.

3 Responses to “Tuesday Tip: Merge documents”

  1. Evan Ricks says:

    Well, just when I thought I knew all the basics. The merging of text and images is a revelation.
    Related to this (which I just verified and am quite happy about) is if you turn the sorting to ‘none’ in your file view you can merge in the order you choose.
    Used with writing markdown text docs you can for example order: text file, image file, text file, etc.
    What you get is a single merged doc where all the markdown has been interpreted and images are where they should be. Marvelous.

  2. Jim Neumann says:

    Glad you liked the post! I’m not sure what you’re describing here, as merging text or Markdown documents with images yields an RTFD file. Can you clarify?

  3. Evan Ricks says:

    Hi Jim, nothing special. I left that part out that it automatically renders to an rtf. I think that’s fine. Until I tried it I didn’t know if the markdown text would just pass through, but no, you guys did the right thing.

    I still wish I could drag and drop an image into a markdown doc and have it automatically create the markdown formatting to reference the image, rather than an item link which is of limited use in a markdown doc… but that’s another topic (can you blame me for trying?)