Currently browsing: Tuesday Tip

Tuesday Tip: Copy text from word processing documents

Many of us have files from word processing applications, like Word or Pages, in our databases. These kinds of files are proprietary and not editable in DEVONthink. However, you can preview them. But what if you need to copy some text from one of them? Do you need to fire up your word processor just to make a quick copy of some text? The preview in DEVONthink is an Apple Quick Look generated view. Once upon a time, Apple allowed...

Tuesday Tip: Delete (and undelete) in DEVONthink To Go

Put Back

Here are three ways to delete a file in DEVONthink To Go… With the file shown, click the Organize icon in the toolbar, the squares with the downward facing arrow, and choose Move to Trash. In the file listing, lightly left-swipe the file and choose More > Move to Trash. Also, in the file listing, quickly left-swipe beyond the edge of the application and the file will be sent to the trash automatically. And here’s something else you may not...

Tuesday Tip: Read it later in DEVONthink

Sometimes you have a need to store a bookmark but have no time to read it now. One option is to use an online service like Pocket. Another option is to add the bookmarks to Safari’s Reading List. But maybe you want to keep these items in your DEVONthink database. Here’s one way to do it: In a DEVONthink database create a group to house your bookmarks. Drag this folder to the Favorites section of DEVONthink’s sidebar. This will give...

Tuesday Tip: What did I clip?

If you use our browser extension, Clip To DEVONthink, you’ll see a notification after a successful clip. If you check the Notification Center, the icon of three lines on the right side of the menubar at the top of your screen, you can see a record of those clips. Up to a week’s worth should be available to browse. In High Sierra, clicking on the message should open the record in DEVONthink. And for those who are curious: whether to...

Tuesday Tip: Highlight with purpose

Highlight Color

Highlighting is a great way to isolate information in a body of text. However, sometimes you want to segregate that data even further by using different highlight colors. In DEVONthink‘s Format > Highlight Color menu you”ll find seven available colors to choose. But maybe a few of those colors don’t suit your taste, or you have a specific color scheme you use elsewhere. In Preferences > Colors > Highlighting you can change the color to fit your needs. You can even change...

Tuesday Tip: Something beautiful

Data, data, data. Words and numbers, graphs, and figures. Necessary in our work and lives, but we all need a break from looking at these things. Though it doesn’t contribute to your efficiency or enhance your workflows, desktop wallpapers provide a nice break for your eyes. Apple has always provided great desktop pictures for us to use, but it can’t hurt to have more. Here is a link to a site with some beautiful hi-resolution images to enhance your desktop:...

Tuesday Tip: Highlighting the web

Webarchive with highlighting

Highlighting is a tried-and-true method of isolating details in a body of text. At a glance, more important information is easily distinguished from the less important content. Many people know you can highlight passages in PDF files. But many people also clip a lot of web content — web archives, formatted notes, and HTML pages — and still have the need for highlighting. DEVONthink has that option covered too. When you’re reading a clipped web page in DEVONthink, select some text...

Tuesday Tip: Search depth in DEVONagent

With DEVONagent Pro, there are several built in Web search sets. These range from the quickly returning Web (Express) to a much longer running Web (Deepest). While the tendency may be to opt for the deepest searches possible, you should understand these searches will take much longer as links are followed more deeply. If you have ever rabbit-trailed while reading a web page and found yourself far from where you started, consider this before choosing the Web (Deepest) option. Here’s...

Tuesday Tip: Shorten long filenames

Names. Names should allow us to quickly identify something at a glance. “Tiger”. Yeah, I know what that is. “2012 Taxes”. Got it. “4d0f1bfec91ff2472.doc”… wait, what?!? To make things easier we can create a more specific name, like “BankOne VISA – January 2018 Statement – PAID – 2018-01-15.pdf” This is certainly more clear but such long filenames may not fully display in all applications or on smaller form factor devices. And word-wrapping can sometimes add to the confusion. Here is an...

Tuesday Tip: Sheets of external data

One of the coolest features in Microsoft Excel is the ability to link a spreadsheet to a delimited text file (like comma- or tab-delimited) in the Finder. This allows you to populate and update the spreadsheet with the data from the text file without having to type in the data yourself. When the text file changes, Excel reflects this change in the spreadsheet too. While DEVONthink’s sheet format is not a spreadsheet per se, it can function in a similar...