Currently browsing: Tuesday Tip

Configure ScanSnap Home to Scan to DEVONthink

ScanSnap Home is Fujitsu’s new scan application for its desktop ScanSnap line. Unfortunately our self-configuration that allows DEVONthink Pro Office to insert itself as default destination app for completed scans into the now-legacy ScanSnap Manager no longer works with ScanSnap Home. But with the following steps you can manually configure the new scan application for DEVONthink Pro Office: 1. Open the ScanSnap Home preferences  (ScanSnap Home > Preferences) and select the Application tab. 2. Press the “Add or Remove” button...

Tuesday Tip: Travel with your data … securely

When syncing DEVONthink on macOS, you have the option of using a local sync location, called a local sync store. Technically it’s a folder on a volume that keeps databases in syncable form. Since it’s writing directly to a local disk, it’s by far the fastest and most transparent sync option. You can even create a sync store on an external drive and shuttle it between machines. This also keeps your data in your hands and not on anyone else’s...

Thursday Tip: Transition to a new sync location

Transition to a new sync location

With the announcement of Box to discontinue WebDAV support, here are some tips on switching DEVONthink to a new cloud service. If you’re syncing DEVONthink on a Mac, it’s a simple process: In DEVONthink’s Preferences > Sync, enable a new sync location. With the location selected, enable databases to sync to the new location. Get a tea or coffee and wait for the databases to be uploaded to the new location. Disable the old location. For your iOS devices it...

Tuesday Tip: Where has my disk space gone?

Storage Overview

Despite the availability of affordable, high capacity external drives, modern laptops often come equipped with much smaller drives. This requires more judicious storage habits and paying closer attention to how much space is left. While you can find utilities that display this information in attractive types of charts, etc. you can get very good information directly from the operating system in macOS El Capitan and later. Select About This Mac from the Apple menu at the upper left corner of...

Tuesday Tip: Reuse smart groups

Just like a smart folder in the Finder, smart groups in DEVONthink are a handy way to isolate items based on common criteria. But sometimes you may need a similar, but not exact set of criteria to use — a temporary and reusable smart group. For example, if you wanted to search for groups by name, you could create a smart group via Data > New > Smart Group, with criteria of… Kind is Group Name matches … (entering the...

Tuesday Tip: Take a hike

Our world is full of extraordinarily beautiful places, many set aside and protected from development for people to enjoy nature undisturbed. While not the only country with beautiful national parks, the US, with its varied habitats over 3 million square miles (8 million square kilometers), has many of its own. Wouldn’t it be nice to have a resource for park information? Recreational Equipment International (REI), one of the world’s foremost outdoor outfitters, has released an iOS application providing information about...

Tuesday Tip: Backups (Part 3: Online)

When we discuss backups, we generally advocate primary backups on local drives. However, we sometimes hear, “But, I want to use an online backup!” While, this is indeed possible, here are a few things to bear in mind: Our sync technology is not a backup, nor is it intended to be. DEVONthink’s sync is not merely copying your database and files to the cloud; it’s transmitting raw, chunked, and optionally encrypted data that is only usable by DEVONthink or DEVONthink...

Tuesday Tip: Backups (Part 2: Locally Hidden)

As mentioned last week, we sometimes receive support requests from people where the best option is to restore data from backups. All too often we find out they have not been diligent in keeping their backups current, and some have never even started them! Is there really no solution for them? For people who have used Time Machine but haven’t connected their backup drives in some time, there may be hope as Time Machine keeps a local hidden backup too....

Tuesday Tip: Backups (Part 1: Local)

If there’s one difficult question to ask in Support, it’s: “Do you have current local backups of your DEVONthink databases?” Too often, the answer is, “No” or “I’ve been thinking about starting backups, but I need to restore my data now!” This is a heartbreaking response to hear, and one we want to hear less and less. Here’s a sticky post on our forums, from the late, and brilliant, colleague of ours, Bill DeVille: 11 Stupid Backup Strategies​. We strongly...

Tuesday Tip: Merge documents

If you need to merge some documents in DEVONthink, select all the documents you want to concatenate and choose Data > Merge from the main menu. Alternatively there’s also a contextual menu command for it. Before you do so, here are a few things to consider: Merging text documents yields a finished RTF file, preserving the formatting in each document. Merging documents of with a mix of text and images yields an RTFD file. Merging a selection of PDFs yields a PDF...