Currently browsing: Tuesday Tip

Tuesday Tip: Merge documents

If you need to merge some documents in DEVONthink, select all the documents you want to concatenate and choose Data > Merge from the main menu. Alternatively there’s also a contextual menu command for it. Before you do so, here are a few things to consider: Merging text documents yields a finished RTF file, preserving the formatting in each document. Merging documents of with a mix of text and images yields an RTFD file. Merging a selection of PDFs yields a PDF...

Tuesday Tip: Create custom icons

Day in and day out, we look at the same apps and folders on our machines. Same stuff, different day. To make things a little “more my own”, we like to personalize our computers with things like desktop wallpapers. But another way we can add some flair, and arguably visual distinction, to our user experience is with custom icons. A nice utility for quick icon creation is available from the fine folks at Shiny Frog, the makers of the popular...

Tuesday Tip: Fix macOS’ split screen mode

Split Screen mode in macOS has been around for some time and it’s a great way to view two documents at once, but in a fullscreen mode. This even works with two applications, as long as the windows are in the same Space. Click and hold the green fullscreen button at the upper left corner of the window. You can then move a window to one side of the screen to use it in Split Screen. Then select the next...

Tuesday Tip: Copy text from word processing documents

Many of us have files from word processing applications, like Word or Pages, in our databases. These kinds of files are proprietary and not editable in DEVONthink. However, you can preview them. But what if you need to copy some text from one of them? Do you need to fire up your word processor just to make a quick copy of some text? The preview in DEVONthink is an Apple Quick Look generated view. Once upon a time, Apple allowed...

Tuesday Tip: Delete (and undelete) in DEVONthink To Go

Put Back

Here are three ways to delete a file in DEVONthink To Go… With the file shown, click the Organize icon in the toolbar, the squares with the downward facing arrow, and choose Move to Trash. In the file listing, lightly left-swipe the file and choose More > Move to Trash. Also, in the file listing, quickly left-swipe beyond the edge of the application and the file will be sent to the trash automatically. And here’s something else you may not...

Tuesday Tip: Read it later in DEVONthink

Sometimes you have a need to store a bookmark but have no time to read it now. One option is to use an online service like Pocket. Another option is to add the bookmarks to Safari’s Reading List. But maybe you want to keep these items in your DEVONthink database. Here’s one way to do it: In a DEVONthink database create a group to house your bookmarks. Drag this folder to the Favorites section of DEVONthink’s sidebar. This will give...

Tuesday Tip: What did I clip?

If you use our browser extension, Clip To DEVONthink, you’ll see a notification after a successful clip. If you check the Notification Center, the icon of three lines on the right side of the menubar at the top of your screen, you can see a record of those clips. Up to a week’s worth should be available to browse. In High Sierra, clicking on the message should open the record in DEVONthink. And for those who are curious: whether to...

Tuesday Tip: Highlight with purpose

Highlight Color

Highlighting is a great way to isolate information in a body of text. However, sometimes you want to segregate that data even further by using different highlight colors. In DEVONthink‘s Format > Highlight Color menu you”ll find seven available colors to choose. But maybe a few of those colors don’t suit your taste, or you have a specific color scheme you use elsewhere. In Preferences > Colors > Highlighting you can change the color to fit your needs. You can even change...

Tuesday Tip: Something beautiful

Data, data, data. Words and numbers, graphs, and figures. Necessary in our work and lives, but we all need a break from looking at these things. Though it doesn’t contribute to your efficiency or enhance your workflows, desktop wallpapers provide a nice break for your eyes. Apple has always provided great desktop pictures for us to use, but it can’t hurt to have more. Here is a link to a site with some beautiful hi-resolution images to enhance your desktop:...

Tuesday Tip: Highlighting the web

Webarchive with highlighting

Highlighting is a tried-and-true method of isolating details in a body of text. At a glance, more important information is easily distinguished from the less important content. Many people know you can highlight passages in PDF files. But many people also clip a lot of web content — web archives, formatted notes, and HTML pages — and still have the need for highlighting. DEVONthink has that option covered too. When you’re reading a clipped web page in DEVONthink, select some text...