Currently browsing: Tuesday Tip

Tuesday Tip: Highlighting the web

Webarchive with highlighting

Highlighting is a tried-and-true method of isolating details in a body of text. At a glance, more important information is easily distinguished from the less important content. Many people know you can highlight passages in PDF files. But many people also clip a lot of web content — web archives, formatted notes, and HTML pages — and still have the need for highlighting. DEVONthink has that option covered too. When you’re reading a clipped web page in DEVONthink, select some text...

Tuesday Tip: Search depth in DEVONagent

With DEVONagent Pro, there are several built in Web search sets. These range from the quickly returning Web (Express) to a much longer running Web (Deepest). While the tendency may be to opt for the deepest searches possible, you should understand these searches will take much longer as links are followed more deeply. If you have ever rabbit-trailed while reading a web page and found yourself far from where you started, consider this before choosing the Web (Deepest) option. Here’s...

Tuesday Tip: Shorten long filenames

Names. Names should allow us to quickly identify something at a glance. “Tiger”. Yeah, I know what that is. “2012 Taxes”. Got it. “4d0f1bfec91ff2472.doc”… wait, what?!? To make things easier we can create a more specific name, like “BankOne VISA – January 2018 Statement – PAID – 2018-01-15.pdf” This is certainly more clear but such long filenames may not fully display in all applications or on smaller form factor devices. And word-wrapping can sometimes add to the confusion. Here is an...

Tuesday Tip: Sheets of external data

One of the coolest features in Microsoft Excel is the ability to link a spreadsheet to a delimited text file (like comma- or tab-delimited) in the Finder. This allows you to populate and update the spreadsheet with the data from the text file without having to type in the data yourself. When the text file changes, Excel reflects this change in the spreadsheet too. While DEVONthink’s sheet format is not a spreadsheet per se, it can function in a similar...

Tuesday Tip: Find a file service or make OneDrive work with sync

Icon showing a computer and iOS devices synchronizing

Our synchronization technology for DEVONthink and DEVONthink To Go supports direct connections via the local network, Dropbox, and WebDAV. WebDAV is a standard protocol for connecting to file services over the internet. You can mount WebDAV servers in the Finder just like a remote hard drive, upload and download files, or move things around. It’s a solid standard and DEVONthink can use it for managing its sync stores, folders containing all the files needed for synchronizing one or more databases between...

Tuesday Tip: Use Workspaces

If you find yourself often opening the same windows, tabs, and documents often, it can be a bit cumbersome. Similar to a concept found in applications like Adobe Illustrator, there is an option in DEVONthink’s Go menu: Workspaces. From the ​Documentation > Menus ​section of the Help: Workspaces save the content and positions of all open windows so that you can restore them later. This is ideal if you are working with the same set of windows over and over again. Save these windows...

Tuesday Tip: Keep Dropbox from downloading sync data

Part of setting up a DEVONthink sync to Dropbox is making sure you don’t re-download the sync data unnecessarily. If you don’t exclude the DEVONthink Packet Sync folder in the Dropbox application on your Mac, it will download what our sync has just uploaded. This wastes bandwidth and space on your machine. It may also spam your machine with messages about files being changed. The latest version of the Dropbox application has changed the location of this option. It is now...

Thursday Tip: Switching Dropbox accounts for synchronization

You can only use one Dropbox account in DEVONthink or DEVONthink To Go. This means you need to pick an account to use for syncing. But perhaps you started with one account and have now decided to use another one. Or maybe you want to share sync data with someone else, using a common Dropbox account. And every single time you try and set up a sync location, DEVONthink just won’t forget the first account you used! Here’s how to...

Using DEVONthink with OmniFocus

Scripts > Reminders > Add as To Do to OmniFocus

In December we laid out how you can use DEVONthink To Go and OmniFocus together with universal item links. On the Mac this works, too, of course, and in a very similar fashion. Recap: Item links are universal URLs that point to a document or group stored in DEVONthink or DEVONthink To Go. An item link that works on one device will also work on other devices as long as the database that the link is pointing to is available. Create a new...

Using DEVONthink To Go with OmniFocus

Productivity applications like DEVONthink are seldomly used alone. Most people use a collection of at least a few core applications together for their daily work. One software that is often mentioned by you, our customers, is OmniFocus. By using universal item links you can easily link to documents and groups stored in DEVONthink from your tasks in OmniFocus. Sync both tasks and databases between your Mac(s) and iOS device(s) and these links will work on all of them. Create a new task...