Archive for the devonthink pro Tag

Tuesday tip: New school year, new databases

Classes are coming—sorry, we can’t stop it from happening—and with it: homework. And with homework come research and the need to organize information. Three simple approaches to using a DEVONthink Pro or Pro Office database for school. Make a single database for your entire school year and create groups per class (and sub-groups per assignment, if desired). Make a single database per class. This allows you to keep your math research and homework separate from your English and your Art Appreciation homework. Again, you...

Tuesday tip: Never miss what’s going on at your school

Whether it’s high school or university, there’s always a lot going on. And regardless if you are a parent or a student, you want to keep up on the goings-on at school. RSS is a simple technology (called a “feed”) that lets you collect news without visiting web pages manually. DEVONthink Pro and Pro Office allow you to add RSS feeds to a database and can help keep you up to date. For example, here’s an RSS feed of stories from the campus...

Researcher uses Zotero and DEVONthink together

Herbert C. Hallas

DEVONthink Pro user Herbert C. Hallas also uses Zotero for historical research. Zotero is a marvelous tool to use for capturing, managing and citing sources but once the notes and sources are in a Zotero library collection, moving them around inside it is a very clunky process. It can be done, but not easily. In order to organize my notes with ease and print the information out, I move copies of the notes from Zotero into DEVONthink Pro and do my...

Tuesday tip: Create a table of contents for easy access

DEVONthink and DEVONnote users tend to collect and organize excessively. This leads, inevitably, to databases with large amounts of items. A table of contents helps you stay ahead of the ever-growing pile. Select the documents for which you want to create a table of contents, then choose Data > Create Table of Contents. The application builds a nicely arranged rich text for you with links to all the other documents.

Tuesday tip: Don’t use the Inbox folder as storage

DEVONthink Pro (Office) lets you save files directly to the database using the watched Inbox folder. This folder is deeply buried in your Library folder but added to the Finder sidebar for easy access. It also appears in Open and Save dialog windows. Don’t use this folder for e.g. saving a document from Microsoft Word and continuing to work on it. As the document is, after a short delay, moved to the database, Word will fail saving your changes afterwards. Better save the file to your Desktop first and...

Get the best tools for a productive 2015 for a great price


Welcome to an exciting new year 2015! Everyone is now back from hopefully relaxing Christmas holidays. Time for a fresh start. Just in case you need some great productivity software that assists you with your ambitious plans and you haven’t already taken advantage of our WinterFest offer: it’s still time. Get DEVONthink Pro and other great artisanal software for an unbeatable price until January 15th. To learn more about this promotion, the participating companies, and how we at DEVONtechnologies run promotions in general visit...

Free app integrates DEVONthink, Microsoft Word, and Endnote

FlunkeyFox app icon

DEVONthink user and scientist Jim Falk has created a great little app to help him with his research work. The Mac app named FlunkeyFox facilitates using DEVONthink Pro (Office) together with Microsoft Word. Creates Microsoft-Word-compatible links to documents in DEVONthink Pro Reveals the corresponding document in DEVONthink when the link is clicked Opens Google Scholar in Safari with the title of a highlighted document in DEVONthink Pro so that the correct citation can be found Imports the citation into Endnote 7 and then into Microsoft...

Great prices for great apps: WinterFest has arrived


There’s snow on the ground. 2015 is knocking at the door. It’s the time for new plans and fresh projects and great new ideas. Whether you’re planning your next novel, finishing your dissertation, planning a product, or writing memories for your grandkids, we think that DEVONthink Pro and the rest of these great tools will help.

Index iCloud Drive with DEVONthink Pro (Office)

iCloud Drive

iCloud Drive is Apple’s reincarnation of the iDisk. Install the Index iCloud Drive script to add all user-created folders in iCloud Drive to your inbox. User-created means all folders that are not application-specific such as the Numbers of Pages folders. Install the script from within DEVONthink Pro or Pro Office using Scripts > More Scripts. Alternatively click here to open the Support Assistant and follow the link to Install Extras. The script will become available via the Scripts > Index submenu.

Tuesday tip: Import from Instapaper

Instapaper Logo

Getting your articles from Instapaper to DEVONthink automatically isn’t straightforward, unfortunately. Power user Annard Brouwer has written a great little script that takes a CSV file exported from Instapaper, converts it using Numbers, and imports the cleaned up result to DEVONthink Pro or Pro Office. Click here and switch to Install Extras in the Support Assistant or choose Scripts > More Scripts inside the app to install the script. You’ll then find it in Scripts > Import. Annard also provides the script as gist on GitHub.