Archive for the devonthink Tag

Chinese spy chips? That’s why DEVONthink uses strong encryption

Spy

Last week Bloomberg Businessweek published an article named The Big Hack. The authors claim that testers have found a tiny microchip on server mainboards that wasn’t part of the original designs: During the ensuing top-secret probe, which remains open more than three years later, investigators determined that the chips allowed the attackers to create a stealth doorway into any network that included the altered machines. Multiple people familiar with the matter say investigators found that the chips had been inserted at...

Reading Tip: How professionals use our software to be productive

From time to time I post some links to articles out there that give an idea on how other people use our software. DEVONthink and DEVONagent are part of what makes them productive at their Macs, iPads, and iPhones. Paul Ryan Katz is a PhD candidate in Latin American History. In his article Paul describes his DEVONthink workflow for archival reseach. Documentary filmmaker Kirby Ferguson lays out his writing workflow in, what else, a short video. Of course DEVONthink plays a role too....

Tuesday Tip: Reuse smart groups

Just like a smart folder in the Finder, smart groups in DEVONthink are a handy way to isolate items based on common criteria. But sometimes you may need a similar, but not exact set of criteria to use — a temporary and reusable smart group. For example, if you wanted to search for groups by name, you could create a smart group via Data > New > Smart Group, with criteria of… Kind is Group Name matches … (entering the...

Backup your valuable data from Evernote

Recently, Evernote has lost key people and started to try to raise investment money. This might make those nervous who rely on their services. appleinsider.com published a guide for Evernote users who want to export their data to stay safe: There are devils in many different details and to get all of the data both out of Evernote and into somewhere else that you can actually use it is a bigger task than the company suggests. (…) We’ll show you how...

Tuesday Tip: Backups (Part 3: Online)

When we discuss backups, we generally advocate primary backups on local drives. However, we sometimes hear, “But, I want to use an online backup!” While, this is indeed possible, here are a few things to bear in mind: Our sync technology is not a backup, nor is it intended to be. DEVONthink’s sync is not merely copying your database and files to the cloud; it’s transmitting raw, chunked, and optionally encrypted data that is only usable by DEVONthink or DEVONthink...

Tuesday Tip: Backups (Part 2: Locally Hidden)

As mentioned last week, we sometimes receive support requests from people where the best option is to restore data from backups. All too often we find out they have not been diligent in keeping their backups current, and some have never even started them! Is there really no solution for them? For people who have used Time Machine but haven’t connected their backup drives in some time, there may be hope as Time Machine keeps a local hidden backup too....

Students, get our Mac apps for 40% off until September 16th

Back to School promo logo

New classes and new assignments in a new school or college year mean that there’s a lot to be organized. Term papers need research and your visits to the library let the pile of paper copies or scanned PDFs grow. Our software is created with this in mind: DEVONthink helps you collect and organize your knowledge on your Mac, iPad, or iPhone. DEVONagent Pro finds information on the web no matter how deeply it is hidden, and DEVONsphere Express does the...

Tuesday Tip: Backups (Part 1: Local)

If there’s one difficult question to ask in Support, it’s: “Do you have current local backups of your DEVONthink databases?” Too often, the answer is, “No” or “I’ve been thinking about starting backups, but I need to restore my data now!” This is a heartbreaking response to hear, and one we want to hear less and less. Here’s a sticky post on our forums, from the late, and brilliant, colleague of ours, Bill DeVille: 11 Stupid Backup Strategies​. We strongly...

Special offer on HoudahSpot

HoudahSpot Icon

Working productively with information usually involves multiple applications. Depending on your personal workflow, not everything might be available for searching in DEVONthink. Here’s where HoudahSpot comes in: It uses Spotlight to search your Mac but offers way more features than macOS itself so that you find precisely what you’re looking for. Of course you can find documents stored in DEVONthink too. You just need to enable Spotlight indexing for your databases in File > Database Properties. Our friends at Houdah have also...

Web Tip: Workflows for scholars

Jeff Taekman

In his blog, Workflows in Personal and Professional Productivity, Jeff Taekman lays out his workflow for Reading, Extracting, and Storing Scholarly Information. Of course this also involves DEVONthink: The whole purpose of extracting annotations and full text from each manuscript is to gain granular access to the information I’ve read. Through its “see also” feature, Devonthink can identify information I’m looking for. But more importantly Devonthink finds related content based on the context of my original query. (…) The next...