Archive for the devonthink Tag

Tuesday Tip: What did I clip?

If you use our browser extension, Clip To DEVONthink, you’ll see a notification after a successful clip. If you check the Notification Center, the icon of three lines on the right side of the menubar at the top of your screen, you can see a record of those clips. Up to a week’s worth should be available to browse. In High Sierra, clicking on the message should open the record in DEVONthink. And for those who are curious: whether to...

Tuesday Tip: Highlight with purpose

Highlight Color

Highlighting is a great way to isolate information in a body of text. However, sometimes you want to segregate that data even further by using different highlight colors. In DEVONthink‘s Format > Highlight Color menu you”ll find seven available colors to choose. But maybe a few of those colors don’t suit your taste, or you have a specific color scheme you use elsewhere. In Preferences > Colors > Highlighting you can change the color to fit your needs. You can even change...

AppStories goes serious about DEVONthink

AppStories Logo

In their latest episode of their excellent podcast AppStories Federico Viticci and John Voorhees discuss DEVONthink for Mac and iOS at length. They explain what they use our software for in their daily life, how they structured their databases, and which platform they personally prefer. Federico and John also talk about their clipping workflows and how they automate them using URL commands and Apple’s Workflow app. Click here to listen to AppStories episode 49. Thank you for this great feature, Federico...

DEVONthink to adopt Blockchain technology

Use Blockchain

The most-discussed new technology in the last few years is clearly the Blockchain. While it’s best known as the basis for Bitcoin it’s main advantage is its highly decentralized approach to data storage. Data is added in encrypted form to a robust chain of byte blocks that make tempering with it impossible. Reliable versioning comes with the approach as a free extra, and as all data is not only stored locally but also on an uncountable number of other computers...

Search DEVONthink with HoudahSpot

HoudahSpot Icon

HoudahSpot is a powerful utility to find documents, images, and other files. It uses your Mac’s Spotlight database but gives you many more options that let you narrow down your search to exactly what you’re looking for. As you can make your DEVONthink databases available to Spotlight, you can also use HoudahSpot for searching. Our friends at Houdah Software have just published a short blog post about how do to it: Click here to read their post.

Tuesday Tip: Highlighting the web

Webarchive with highlighting

Highlighting is a tried-and-true method of isolating details in a body of text. At a glance, more important information is easily distinguished from the less important content. Many people know you can highlight passages in PDF files. But many people also clip a lot of web content — web archives, formatted notes, and HTML pages — and still have the need for highlighting. DEVONthink has that option covered too. When you’re reading a clipped web page in DEVONthink, select some text...

For German readers: VHS-Kurs zu DEVONthink in Paderborn

Paderborn

Am 25. Juni startet an der Volkshochschule Paderborn der erste Kurs zum Thema „Dokumenten- und Wissensmanagement mit DEVONthink — Der eigene Workflow“. Farid Mésbahi zeigt, wie sich DEVONthink als Speicherort für Informationen aller Art effektiv beruflich und privat einsetzen lässt: Eine Verwaltung der eigenen Dokumente mithilfe von Ordnern und das Suchen mit Spotlight, der Suchmaschine von macOS, ist der einfachste Weg mit “Bordmittel”. Die Verwendung von Spotlight und Ordnern stößt jedoch schnell an seine Grenzen, wenn Sie z. B. für eigene...

Tuesday Tip: Shorten long filenames

Names. Names should allow us to quickly identify something at a glance. “Tiger”. Yeah, I know what that is. “2012 Taxes”. Got it. “4d0f1bfec91ff2472.doc”… wait, what?!? To make things easier we can create a more specific name, like “BankOne VISA – January 2018 Statement – PAID – 2018-01-15.pdf” This is certainly more clear but such long filenames may not fully display in all applications or on smaller form factor devices. And word-wrapping can sometimes add to the confusion. Here is an...

Tuesday Tip: Sheets of external data

One of the coolest features in Microsoft Excel is the ability to link a spreadsheet to a delimited text file (like comma- or tab-delimited) in the Finder. This allows you to populate and update the spreadsheet with the data from the text file without having to type in the data yourself. When the text file changes, Excel reflects this change in the spreadsheet too. While DEVONthink’s sheet format is not a spreadsheet per se, it can function in a similar...

Tuesday Tip: Find a file service or make OneDrive work with sync

Icon showing a computer and iOS devices synchronizing

Our synchronization technology for DEVONthink and DEVONthink To Go supports direct connections via the local network, Dropbox, and WebDAV. WebDAV is a standard protocol for connecting to file services over the internet. You can mount WebDAV servers in the Finder just like a remote hard drive, upload and download files, or move things around. It’s a solid standard and DEVONthink can use it for managing its sync stores, folders containing all the files needed for synchronizing one or more databases between...