Archive for the devonthink Tag

Students, get our Mac apps for 40% off until September 16th

Back to School promo logo

New classes and new assignments in a new school or college year mean that there’s a lot to be organized. Term papers need research and your visits to the library let the pile of paper copies or scanned PDFs grow. Our software is created with this in mind: DEVONthink helps you collect and organize your knowledge on your Mac, iPad, or iPhone. DEVONagent Pro finds information on the web no matter how deeply it is hidden, and DEVONsphere Express does the...

Tuesday Tip: Backups (Part 1: Local)

If there’s one difficult question to ask in Support, it’s: “Do you have current local backups of your DEVONthink databases?” Too often, the answer is, “No” or “I’ve been thinking about starting backups, but I need to restore my data now!” This is a heartbreaking response to hear, and one we want to hear less and less. Here’s a sticky post on our forums, from the late, and brilliant, colleague of ours, Bill DeVille: 11 Stupid Backup Strategies​. We strongly...

Special offer on HoudahSpot

HoudahSpot Icon

Working productively with information usually involves multiple applications. Depending on your personal workflow, not everything might be available for searching in DEVONthink. Here’s where HoudahSpot comes in: It uses Spotlight to search your Mac but offers way more features than macOS itself so that you find precisely what you’re looking for. Of course you can find documents stored in DEVONthink too. You just need to enable Spotlight indexing for your databases in File > Database Properties. Our friends at Houdah have also...

Web Tip: Workflows for scholars

Jeff Taekman

In his blog, Workflows in Personal and Professional Productivity, Jeff Taekman lays out his workflow for Reading, Extracting, and Storing Scholarly Information. Of course this also involves DEVONthink: The whole purpose of extracting annotations and full text from each manuscript is to gain granular access to the information I’ve read. Through its “see also” feature, Devonthink can identify information I’m looking for. But more importantly Devonthink finds related content based on the context of my original query. (…) The next...

Tuesday Tip: Merge documents

If you need to merge some documents in DEVONthink, select all the documents you want to concatenate and choose Data > Merge from the main menu. Alternatively there’s also a contextual menu command for it. Before you do so, here are a few things to consider: Merging text documents yields a finished RTF file, preserving the formatting in each document. Merging documents of with a mix of text and images yields an RTFD file. Merging a selection of PDFs yields a PDF...

Tuesday Tip: Create custom icons

Day in and day out, we look at the same apps and folders on our machines. Same stuff, different day. To make things a little “more my own”, we like to personalize our computers with things like desktop wallpapers. But another way we can add some flair, and arguably visual distinction, to our user experience is with custom icons. A nice utility for quick icon creation is available from the fine folks at Shiny Frog, the makers of the popular...

Tuesday Tip: Copy text from word processing documents

Many of us have files from word processing applications, like Word or Pages, in our databases. These kinds of files are proprietary and not editable in DEVONthink. However, you can preview them. But what if you need to copy some text from one of them? Do you need to fire up your word processor just to make a quick copy of some text? The preview in DEVONthink is an Apple Quick Look generated view. Once upon a time, Apple allowed...

SummerFest: Great apps, great prices

SummerFest logo

Every summer, we join up with some top software makers for our big festival of artisanal software. It’s the time for new plans, fresh projects, and great new ideas. Whether you’re mapping out your next novel, finishing your dissertation, planning a product, or writing memories for your grandkids, these tools will help. They are tools with attitude and style, tools crafted by creators, not focus groups. Tools like DEVONthink, DEVONagent, Tinderbox, or Scrivener live at the intersection of art and research. Crafted...

DEVONthink 2.10.1 improves sync, brings fixes for Mojave

DEVOnthink Sync Preferences

This maintenance release brings DEVONthink and DEVONnote to version 2.10.1. We have focused much of our efforts on making syncing use less resources, increasing its reliability, and syncing frequent changes more quickly. We have improved indexing EPUB and Tinderbox files, and have better support for text clipping created with macOS Sierra and later. The release also addresses some email import issues, including a problem specific to importing email on macOS Sierra. For users of the Move with Keyboard script, this...

Tuesday Tip: Read it later in DEVONthink

Sometimes you have a need to store a bookmark but have no time to read it now. One option is to use an online service like Pocket. Another option is to add the bookmarks to Safari’s Reading List. But maybe you want to keep these items in your DEVONthink database. Here’s one way to do it: In a DEVONthink database create a group to house your bookmarks. Drag this folder to the Favorites section of DEVONthink’s sidebar. This will give...